The big day is here! It's time for your Merry Mabon Meetup, or your Samhain Witches' Ball, or whatever you've decided to call it! Make sure that you and your planning committee arrive as early as possible to get things set up. Take care to follow your timetable as closely as possible so no one feels pushed out of the way.
When guests arrive, make sure someone is there to greet them. If you've got a program with the schedule, be sure to hand one to each guest. You might even want to include some of those "Hello, My Name Is" badges -- corny, yes, but wonderful when you've got a group of strangers together in one place. It's also a good idea to have a sign-in sheet where people can include their phone numbers or email addresses, so you can do follow-up later.
Keep in mind that there may be people attending who aren't Pagan at all. Be sure to read Making Non-Pagans Feel Welcome for tips on how to help these folks have a good time too.
Also, keep in mind that sometimes stuff goes wrong. It's not a big deal - it's a learning experience. If you can fix it easily, great, but if not, just chalk it up to Stuff To Do Different Next Time. Don't be afraid to ask guests for help during your event - if you need someone to do something, simply say something like, "You know, we're kind of short-handed on volunteers right now, would you please this bag of recyclables to the parking lot for me? Thanks!"
